{"id":2190,"date":"2026-10-29T21:40:58","date_gmt":"2026-10-29T20:40:58","guid":{"rendered":"https:\/\/www.provalida.de\/?page_id=2190"},"modified":"2026-10-29T21:40:58","modified_gmt":"2026-10-29T20:40:58","slug":"ppm-beratung","status":"publish","type":"page","link":"https:\/\/www.provalida.de\/en\/projektportfolio\/ppm-beratung\/","title":{"rendered":"PPM consulting"},"content":{"rendered":"
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PPM consulting<\/h1>\n\t\t\t\t\t

The right projects at the right time.<\/p>\n\t\t\t\t\t

We bring order to your project portfolio: from the initial assessment through prioritisation and governance to the right PPM solution. Impartial, and with experience from projects in mid-sized companies and large enterprises.<\/p>\n\t\t\t\t\t\n\tBook a consultation appointment\n<\/a>\n\t\t\n<\/div>\n\n<\/div>\n

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Typical situations<\/p>\n\t\t\t\t\t

When PPM consulting pays off<\/h2>\n\t\t\t\t\t

Project portfolio management is more than a tool. It is about which projects move your company forward and which resources are available for them.<\/p>\n\t\t\n<\/div>\n

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Too many projects, too little capacity<\/p>\n\t\t\t\t\t

Everything has priority, teams are overloaded and deadlines slip.<\/p>\n\t\t\n<\/div>\n

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No overview of the portfolio<\/p>\n\t\t\t\t\t

Status, budgets and risks are buried in Excel lists and individual reports.<\/p>\n\t\t\n<\/div>\n

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Decisions based on gut feeling<\/p>\n\t\t\t\t\t

There are no clear criteria for which initiatives are started, stopped or postponed.<\/p>\n\t\t\n<\/div>\n

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A tool decision is pending<\/p>\n\t\t\t\t\t

You want to know which solution suits your organisation, or how to make better use of your existing tool.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Our consulting approach<\/p>\n\t\t\t\t\t

Five phases to a manageable portfolio<\/h2>\n\t\t\t\t\t

We start with your goals and your situation. Only then do we turn to technology.<\/p>\n\t\t\n<\/div>\n

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01<\/p>\n\t\t\t\t\t

Analyse<\/p>\n\t\t\t\t\t

We determine the maturity level: demand, prioritisation, resource planning, budget and reporting.<\/p>\n\t\t\n<\/div>\n

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02<\/p>\n\t\t\t\t\t

Design<\/p>\n\t\t\t\t\t

Together we develop a portfolio process with roles, boards, criteria and key figures.<\/p>\n\t\t\n<\/div>\n

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03<\/p>\n\t\t\t\t\t

Prioritise<\/p>\n\t\t\t\t\t

We assess the measures by benefit and effort and decide where you start.<\/p>\n\t\t\n<\/div>\n

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04<\/p>\n\t\t\t\t\t

Implement<\/p>\n\t\t\t\t\t

We support tool selection, implementation and roll-out, ideally in waves.<\/p>\n\t\t\n<\/div>\n

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05<\/p>\n\t\t\t\t\t

Measure and improve<\/p>\n\t\t\t\t\t

Key figures on throughput, utilisation and budget show where the process needs further sharpening.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Results<\/p>\n\t\t\t\t\t

What you get from the consulting<\/h2>\n\t\t\t\t\t

Depending on your situation, you receive tangible results on which you can base confident decisions.<\/p>\n\t\t\n<\/div>\n

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Maturity analysis<\/p>\n\t\t\t\t\t

Where your portfolio management stands today, with strengths and areas for action.<\/p>\n\t\t\n<\/div>\n

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Portfolio process<\/p>\n\t\t\t\t\t

From project request to completion: clearly defined steps and responsibilities.<\/p>\n\t\t\n<\/div>\n

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Prioritisation model<\/p>\n\t\t\t\t\t

Transparent criteria by which initiatives are assessed and decided.<\/p>\n\t\t\n<\/div>\n

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Governance<\/p>\n\t\t\t\t\t

Boards, roles and approvals that suit your organisation, whether classic, agile or hybrid.<\/p>\n\t\t\n<\/div>\n

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Tool recommendation<\/p>\n\t\t\t\t\t

A reasoned recommendation of which PPM solution suits you, or how to make better use of your existing tool.<\/p>\n\t\t\n<\/div>\n

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Roadmap<\/p>\n\t\t\t\t\t

Stages with effort and sequence, so that the implementation remains plannable.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Our principles<\/p>\n\t\t\t\t\t

How we advise<\/h2>\n\t\t\t\t\t

Five principles guide every consulting project, plus a sixth: we only recommend what suits you.<\/p>\n\t\t\n<\/div>\n

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Goals first<\/p>\n\t\t\t\t\t

The starting point is your goals, for example better predictability, less overload or clear priorities.<\/p>\n\t\t\n<\/div>\n

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Processes before tools<\/p>\n\t\t\t\t\t

A tool can only reflect what works as a process. That is why we start with the process.<\/p>\n\t\t\n<\/div>\n

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Build on what exists<\/p>\n\t\t\t\t\t

Existing systems and investments are taken into account. Something new is only added where it clearly adds value.<\/p>\n\t\t\n<\/div>\n

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Step by step<\/p>\n\t\t\t\t\t

For example, portfolio reporting first, then demand and resources: we start where the benefit is greatest.<\/p>\n\t\t\n<\/div>\n

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Measurable results<\/p>\n\t\t\t\t\t

Jointly defined key figures show whether the change is working.<\/p>\n\t\t\n<\/div>\n

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Impartial<\/p>\n\t\t\t\t\t

We are partners of OpenText and PlainPPM. Even so, we only recommend what suits your organisation.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Your starting point<\/p>\n\t\t\t\t\t

Assess yourself first, then talk<\/h2>\n\t\t\t\t\t

If you would like your own assessment first, start with one of our online checks. Anonymous and without sign-up.<\/p>\n\t\t\n<\/div>\n

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Online checks<\/p>\n\t\t\t\t\t

In two minutes you see where your biggest lever lies.<\/p>\n\t\t

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\n\t\tStart the PPM Check\n\t<\/a><\/p>\n\t\t\t\t\t

\n\t\tProcess Check\n\t<\/a><\/p>\n\t\t\n<\/div>\n\n<\/div>\n

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Platforms we know<\/p>\n\t\t\t\t\t

We know the common solutions from projects and advise independently of what you use today.<\/p>\n\t\t

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OpenText PPM<\/p>\n\t\t\t\t\t

PlainPPM<\/p>\n\t\t\t\t\t

Microsoft 365 and Teams<\/p>\n\t\t\t\t\t

Power BI<\/p>\n\t\t\t\t\t

SAP<\/p>\n\t\t\t\t\t

Jira<\/p>\n\t\t\t\t\t

Time tracking<\/p>\n\t\t\t\t\t

ERP systems<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Working together<\/p>\n\t\t\t\t\t

How we get started<\/h2>\n\t\t\t\t\t

We do not offer fixed packages. The scope and form of the consulting depend on your project.<\/p>\n\t\t\n<\/div>\n

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Initial consultation<\/p>\n\t\t\t\t\t

Free of charge: we listen and get to know your situation.<\/p>\n\t\t\n<\/div>\n

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Scoping<\/p>\n\t\t\t\t\t

Whether a workshop, interviews or an on-site analysis makes sense, we decide together.<\/p>\n\t\t\n<\/div>\n

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Proposal<\/p>\n\t\t\t\t\t

You receive a proposal for approach and effort that fits your project.<\/p>\n\t\t\n<\/div>\n

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Consulting<\/p>\n\t\t\t\t\t

We work closely with your teams and document the results transparently.<\/p>\n\t\t\n<\/div>\n

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Implementation on request<\/p>\n\t\t\t\t\t

On request, we also implement the recommendations, all from a single source.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\t\t\t\n\tGet in touch now\n<\/a>\n\t\t\n<\/div>\n\n<\/section>\n

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From practice \u00b7 Industry<\/p>\n\t\t\t\t\t

Group-wide internal cost allocation<\/h2>\n\t\t\t\t\t

For an industrial company, we set up multi-project management with time tracking and internal charging for in-house and external IT staff, with an interface to SAP CATS. 100 key users were trained and the solution was rolled out internationally.<\/p>\n\t\t\t\t\t

\n\t\tView all references\n\t<\/a><\/p>\n\t\t\n<\/div>\n

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1.800<\/p>\n\t\t\t\t\t

IT staff work with one shared process.<\/p>\n\t\t

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In use<\/p>\n\t\t\t\t\t

PPM \u00b7 SAP CATS \u00b7 Rollout<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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FAQ<\/p>\n\t\t\t\t\t

Frequently asked questions about PPM consulting<\/h2>\n\t\t\n<\/div>\n
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Is your advice vendor-neutral?<\/h3>\n\t\t\t\t\t

Yes. We are partners of OpenText and PlainPPM and know both solutions well. Even so, our recommendation is based on your requirements, and sometimes it is enough to make better use of an existing tool.<\/p>\n\t\t\n<\/div>\n

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What does PPM consulting cost?<\/h3>\n\t\t\t\t\t

That depends on the scope. After the free initial consultation, you receive a proposal that fits your project. We do not offer fixed packages.<\/p>\n\t\t\n<\/div>\n

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Do we need a PPM tool at all?<\/h3>\n\t\t\t\t\t

Not always straight away. Often a clear process with criteria and boards comes first. A tool pays off when it supports this process and saves effort.<\/p>\n\t\t\n<\/div>\n

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Does PPM work with agile teams?<\/h3>\n\t\t\t\t\t

Yes. PPM steers which initiatives are funded and prioritised. How the teams work, whether agile, classic or hybrid, is up to them. Read more in our article series PPM in Germany<\/a>.<\/p>\n\t\t\n<\/div>\n

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Do you also handle the implementation?<\/h3>\n\t\t\t\t\t

Yes, on request; then consulting and implementation come from a single source. But you can just as well implement the results with your own team.<\/p>\n\t\t\n<\/div>\n

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How long does consulting take?<\/h3>\n\t\t\t\t\t

That depends on your situation and the scope. A first baseline assessment can often be done quickly; we support larger projects over several stages.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/section>\n

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Next stop:
Your project.<\/h2>\n\t\t\t\t\t

We show you how automated workflows turn contacts into real customers.<\/p>\n\t\t

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Write to us<\/p>\n\t\t

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